FOX RUN HOA BOARD MEETING                        JAN.22,2008

ATTENDEES:

DENNIS DODGE
CARL RUBINO
JOE HORNEBERGER
JOHN & RUTH PIETRUSZEWSKI
MIKE BARTFIELD
WALTER BODIE
BRIAN RIDGEBY
BRUCE KULLMAN
JOHN ADAMS
DANIELLE COPELAND
MIKE NIELSON
JOHN PLATT

 - MEETING STARTED AT 7PM ,LOCATED AT DENNIS DODGE'S HOME.

 - DENNIS GAVE AN UPDATE ON THE MEMBERS EMAIL ADDRESSES AND GAVE OUT THE EMAIL ADDRESS/ PASSWORD FOR THE HOA YAHOO ACCOUNT
    ( FOXRUNPC@YAHOO.COM          PSWD : PRESIDENT
 GIVE THE INFO TO EVERYONE TO ADD THEIR INFO FOR FUTURE REFERENCE AND UPDATES FOR THE NEIGHBORHOOD.
 -  DISCUSSION OF IMPROVEMENTS :
         *  FRONT ENTRANCE- PRESSURE CLEAN, PAINT, AND THE CLEARING OF VEGETATION, ON THE WALLS AND BEDS. 
         *  FUTURE REPLACEMENT OF THE EXISTING "FOX RUN" SIGNAGE. FIND OUT IF THE NEED IS THERE BY ASKING EVERYONE FOR THEIR INPUT.
         *  ADDING  "NO TRESPASSING " SIGN ON THE FRONT WALL. THEY ARE BEING CONSTRUCTED BY A CONTRACTOR.
         THE  2005 HOA BOARD HAD SIGNS MADE, BUT THEY WERE MISSPELLED.
     THE BOARD APPROVED TO AWARD $ 700 FOR THE APPROVED PAINTING CONTRACTOR . SAMPLES OF COLORS WERE PASSED AMONG THE ATTENDEES AND THEN DECIDED.
  A NEUTRAL WALL COLOR AND A TRIM COLOR WITH WHITE FOR THE CURBING.

         * BOAT RAMP REPAIR -  THE DREDGING COMPANY THAT REMOVED THE MUD FROM THE WATERWAY DAMAGED THE RAMP WITH THEIR EQUIPMENT  AND THE THREE HURRICANES CAUSED AN EROSION PROBLEM THAT UNDER-MINED THE RAMP/ SIDEWALK. THE HOA BOARD HAD AN ENGINEER EVALUATE THE DAMAGE AND GAVE A REPORT FOR REPAIRS. 
       PHASE ONE WAS COMPLETED WITH LAST YEAR'S BUDGET . THE BOARD WANTS  AT LEAST THREE BIDS FOR PHASE TWO. THIS WILL CONSIST OF REMOVING 4 FT . OF THE ASPHALT LEADING UP TO THE RAMP, THE REMOVAL OF THE FIRST 15 FT. OF THE DAMAGED RAMP, ADDING STEEL TO THE FOUNDATION, RE-POURING THE FOUNDATION AND FINISHING THE ENTIRE LENGTH OF THE RAMP WITH A FINAL POUR THAT WILL ENCAPSULATE THE SIDE WALLS ,CREATING A MONOLITHIC POUR.
 ( THIS PLAN, LATER HAD A SLIGHT REVISION WITH THE ADDITION OF SEVERAL  18"-24" "FOOTERS" TO THE FOUNDATION , IN EFFORTS TO HELP ELIMINATE THE EROSION PROBLEM.)
THE BOARD HAD TWO BIDS AT THIS MEETING , BOTH OVER $7500.00. SOME OTHER CONTRACTORS WANTED $$ FOR THEIR ESTIMATES . ALL BIDS MUST BE FROM A LICENSED AND INSURED FLORIDA CONTRACTOR.
 BRUCE KULLMAN HAD ASKED TO SEE WHAT TYPE OF WARRANTY THE CONTRACTOR WOULD GIVE FOR THE CONCRETE WORK.
MIKE BARTFIELD INQUIRED ABOUT ASKING THE COUNTY FOR THE NAMES OF THE CONTRACTORS THEY USED FOR THE COUNTY BOAT RAMPS.
BRIAN RIDGEBY ASKED THE "BULKHEADS"  ( THE ABOVE MENTIONED "FOOTERS".
JOHN PIETRUSZEWSKI STATED HE WOULD ASK "RICHARD " WITH THE COUNTY, ABOUT ANY RAMP WORK.
THE DISCUSSION CONTINUED ABOUT THE DAMAGE TO THE RAMP AND THE EROSION TO THE S.E. CORNER.

 - MIKE BARTFIELD GAVE CUDOS TO THE PRESENT BOARD FOR THEIR WORK ON THE DRAINAGE CULVERT REPAIRS. THE CONTRACTOR USED FOR THE FIRST PHASE OF THE RAMP REPAIR AND CULVERTS ,HAS A BID OF OVER $ 7500 , FOR THE SECOND PHASE.
- THE FORECLOSURE ON 25 TH LANE WAS SOLD AND THE HOA COLLECTED THE BACK DUES WITH INTEREST . TOTAL - $ 738.00.
- THE OTHER FORECLOSURE LOCATED ON THE CORNER OFF OF 25 TH LANE, IS IN "OFFICIAL " FORECLOSURE WITH THE BANK. EMC FINANCE IS MAINTAINING THE LAWN.
- THE FORECLOSURE ON 24 TH LANE IS IN A "STALEMATE " WITH THE BANK. THE HOA MAINTAINS THE LAWN ,BY USING A LAWN MAINT. CONTRACTOR. 
JOHN COPELAND HAS GIVEN NOTICE THAT THE LAW FIRM HE WORKS FOR HAS ALLOWED HIM TO HELP THE HOA WITH ANY LEGAL MATTERS PERTAINING TO THE AFORE MENTIONED PROPERTY ON 24TH LANE . HE STATED THAT HE HAS A VESTED INTEREST IN THE PROPERTY, SINCE HIS PROPERTY IS LOCATED NEXT DOOR. THE BOARD ACCEPTS HIS LEGAL SERVICE.  
 - DISCUSSION OF SENDING THE CORPORATION RENEWAL TO THE STATE.JOE HORNBERGER STATED THAT YOU CAN NO LONGER ELECTRONICALLY RENEW THE CORP.
 -  DENNIS STATED THAT HE HAS HIT A WALL WITH FP & L IN REGARDS TO THE LIGHT FIXTURE FOR THE RAMP.CARL RUBINO SAID HE WOULD HELP ON THIS MATTER.
 - DENNIS STARTED THAT HE HAS BEEN "PLAYING PHONE TAG" WITH THE CEMETERY PERSONNEL AS OF LATE. HE WILL CONTINUE TO CALL ,IN HOPES OF COMPLETING THE FINAL APPROVAL OF THE FENCING FOR THE GREEN SPACE.
 - BRUCE KULLMAN IS THE LOCK UP/ BOAT RAMP COORDINATOR AND WILL SURVEY THE AREA. HE STATES THAT HE WILL DO THE FOLLOWING :
       * SURVEY FOR ILLEGAL VEHICLES
       * CHECK OUT OF DATE TAGS / REGISTRATION
       * SURVEY THE  ASSIGNED SPACES
       * CHECK ANY REQUESTS FOR SPACES AND / OR KEYS FOR THE BOAT RAMP.
       * GET WITH DENNIS AND/OR JACK FOR ANY OLD PAPERWORK.
       * DENNIS SAID THAT HE WOULD LIKE TO SEE THE LARGER ITEMS NEAR THE FRONT AREA ,DUE TO THE WEIGHT OF THE VEHICLES THAT MAY STRESS THE UNDERLAYMENT.
       * BRIAN RIDGEBY AND CARL RUBINO MIMIC THAT THERE SHOULD BE NO PROBLEM WITH THE WEIGHT UPON THE CULVERT AND/OR UNDERLAYMENT.
       * MIKE BARTFIELD STATES THAT HE HAD SPOKE TO BRUCE ,PRIVATELY , ABOUT USING SPACE # 1 ( ASSIGNED TO BRUCE ) FOR HIS MOTORHOME ,BUT WILL DO WHATEVER THE BOARD SEES FIT.
       * BRUCE STATES THAT HE WILL LOOK INTO THE SITUATION AND MAKE A PLAN BY NEXT MEETING.
       *  BRIAN RIDGEBY STATES THAT HE WOULD LIKE TO PUT HIS MOTORHOME IN THE LOCK UP AREA, BUT ACCORDING TO THE PRESENT HOA BY-LAWS ,IT IS TOO LONG. THE BY-LAW ONLY ALLOWS VEHICLES SHORTER THAN 32'. THESE WERE WRITTEN BY MIKE BARTFIELD SEVERAL YEARS AGO. BRIAN ASKS THE BOARD IF THEY SEE A PROBLEM WITH IT  ? DENNIS STATES THAT THE HOA NEEDS A 2/3 VOTE TO CHANGE ANY BY-LAW. SEVERAL MEMBERS MAKE AN OBSERVATION THAT THERE ARE ALREADY SEVERAL ITEMS IN THE LOCK AREA THAT EXCEED THE 32' MARK. THIS ITEM WAS TABLED UNTIL NEXT MEETING.
       * BRUCE HAD SUGGESTED THAT WE TRY TO CONTACT SOMEONE FROM THE OAKRIDGE HOA BOARD AND SEE IF THEY COULD COME TO A MEETING TO DISCUSS THE LOCK UP AREA.  
  - MIKE NIELSON HAS REPAIRED THE FRONT BULLETIN BOARD. THANK YOU FOR YOUR TIME AND EFFORT. 
  - WALTER BODIE REPORTS THAT THE HOA HAS 100 % OF THE ANNUAL DUES, WITH THE EXCEPTION OF THE EXISTING FORECLOSURES  AND HUMPHREYS PAYMENT IN FULL...THEY ARE MAKING MONTHLY PAYMENTS ,UNTIL PAID IN FULL.
 - JACK McLAUGHLIN HAS ALLOWED THE HOA TO USE HIS WATER SOURCE FOR THE PAINTING OF THE FRONT ENTRANCE. THANK YOU, JACK.
- MIKE AND WALTER  HAVE REPAIRED AND PAINTED THE CURBING. THIS TOOK SEVERAL DAYS AND HOURS OF LABOR. THANK YOU, YOU'S GUYS. 
- DOCK REPIAR WILL COMMENCE AND FINISH IN THE NEXT SEVERAL WEEKS.
- MIKE BARTFIELD THANKED DENNIS FOR PUTTING UP AND REMOVING THE CHRISTMAS DECORATIONS THIS YEAR. IT WAS DENNIS AND HIS FAMILY THAT PERFORMED THIS TASK. THANK YOU VERY MUCH ,THE DODGE FAMILY. HOPEFULLY, WE CAN HAVE A LOT MORE HELP NEXT YEAR !!!
- JOHN PIETRUSZEWSKI HAS ASKED THE COMMUNITY TO POLICE THEIR ACTIVITIES IN REGARDS TO ILLEGAL VEHICLES THAT ARE BEING DRIVEN ON THE COMMUNITIES' ROADS. ALSO, TO POLICE THEIR UNDERAGE CHILDREN WHILE OPERATING THESE ILLEGAL VEHICLES,BY OBEYING THE RULES OF THE ROAD, STOPPING AT THE POSTED STOP SIGNS, AND BEING CAREFUL. I.E. GOLF CARTS, SCOOTERS, MOTORCYCLES, AND BIKES.
- PARKING ON THE STREET WAS DISCUSSED. MIKE NIELSON IS HAVING TROUBLE ON HIS STREET WITH CARS BEING PARKED ON THE STREET EVERYDAY. HE STATES THAT HE HAS PROBLEM WITH THE HUMPHREYS, RENFROS, AND ENOCH. THE BOARD WILL SEND OUT A LETTER STATING THE BY-LAW REFERRING TO PARKING IN THE COMMUNITY. PARKING IS ALLOWED ON THE STREET, BUT NOT FOR ONGOING OR LONG PERIODS OF TIME.
- THE MEETING WAS ADJORNED AT 8:18PM. 
- NEXT MEETING WILL BE AFTER THE BOARD GETS ALL OF THE BIDS FOR THE BOAT RAMP REPAIR.