Feb. 06, 2008

FOX RUN HOA MEETING

PRESIDENT  -DENNIS DODGE
VICE-PRESIDENT- CARL RUBINO
SECRETARY- TOM BIERNAT
TREASURE- WALTER BODIE
JACK McLAUGHLIN- MEMBER AT LARGE
JOE HORNBERGER-MEMBER AT LARGE
DANIELLE COPELAND
JOHN PLATT
TAMMY RUBINO

                    MEETING WAS HELD AT RUBINO'S HOUSE AND STARTED AT 19:16

-  DENNIS LAYED OUT THE AGENDA FOR THE NIGHT AND NOTIFIED EVERYONE THAT JOHN POLLEY FROM THE MARTIN COUNTY UTILITIES CALLED AND WAS UNABLE TO 
MAKE THE MEETING ,DUE TO AN ILLNESS.
-  THE FENCE FOR THE LOCK AREA FAILED TO PASS PERMITTING FROM THE COUNTY AND WE HAVE TO HAVE A RE-BID FOR  A  " REPAIR " OF THE FENCE .
THE LOCK AREA WAS NOT ORIGINALLY PERMITTED ,INSTEAD IT WILL BE REPAIRED TO SATISFY THE COUNTY PERMITTING.
THE ORIGINAL WINNER OF THE BID PROCESS ,SUBMITTED A RE-BID AND IT WAS $ 500 LESS THAN THE ORIGINAL BID. NEEDLESS TO SAY ,IT IS OUT FOR RE-BID. WE HAVE A CONTRACTOR COMING OUT ON THURSDAY ,FEB. 7.
- WE HAVE HAD A PROBLEM WITH SOME YOUTH COMING INTO THE LOCK UP AREA FROM OAKRIDGE AND THE HOA WILL TRY TO MAKE A  TEMP. REPAIR TO  SECURE THE AREA UNTIL WE HAVE IT FENCED. NEEDLESS TO SAY WE HAVE INSURANCE FOR LIABILITY AND EACH OWNER OF PROPERTY IN THE LOCK AREA IS RESPONSIBLE FOR THEIR PROPERTY.
- DENNIS MADE A MOTION TO HOLD OFF ON AWARDING THE FENCE REPAIR BID UNTIL WE HAVE OTHER FENCE COMPANIES SUBMIT THEIR BIDS, BUT THE PROBLEM IS THE ORIGINAL WINNER HAS A DEPOSIT AND IT MAY CAUSE A PROBLEM .IF THEY STARTED ANY WORK , THEY KEEP SOME OF THE DEPOSIT.  
- FPL IS STILL IN THE WORKS FOR INFO ON THE LIGHTS.
- HOA RECEIVED (2) MORE LATE HOA DUES . 
-  THE SECOND LETTER OF PAST DUES WERE SENT OUT AND WE MAY TO NEED TO FOLLOW UP WITH THE HOA ATTORNEY FOR FURTHER ACTION OF COLLECTION.
- APPARENTLY ,THERE ARE POTENTIALLY (2) MORE FORECLOSURES IN THE COMMUNITY . HOPEFULLY, IT IS A SHORT TERM PROBLEM . 
- WE INHERITED A COUPLE OF WOOD SIGNS FROM THE LAST BOARD MEMBERS.....THEY WERE  MADE ,BUT WERE CREATED WITH MIS-SPELLED WORDS . DENNIS TRACKED DOWN THE COMPANY AND WORKED OUT A DEAL TO HAVE THEM REMADE ; AT NO COST TO THE HOA. DENNIS WILL PICK THE SIGNS UP ,WHEN COMPLETED.
- CARL SPOKE ABOUT THE "GREEN SPACE" AND THE COUNTY. THE UTILITIES DEPT. HAS PASSED THE PROPERTY ONTO THE APPRAISER'S OFFICEAND IN TURN THE COUNTY WILL AUCTION THE PROPERTY OFF IN A SEALED BID. IT IS IN THE PROCESS AND AS SOON AS IT IS PASSED ON TO A PERSON IN CHARGE ,CARL WILL BE IN TOUCH WITH THE COUNTY FOR FURTHER INFO. HOPEFULLY , THE HOA CAN HAVE THAT PERSON COME TO  A MEETING AND PRESENT ALL OF THE  INFO. IT IS AN UNBUILDABLE LOT. 
- THE HOA NEEDS TO RE-NEW THE LIABILITY INSURANCE AND IS CURRENTLY LOOKING FOR QUOTES. 
-JACK SPEAKS OF THE LOCK UP AREA  : A PERSON NEEDS A LOCK UP AREA  CONTRACT FOR  A TRAILER . WALT SAID HE HAS A COPY AND WILL PASS IT ON TO JACK . MIKE NIELSON HAS THE INFO FOR ALL STORAGE FROM  THE PAST BOARD  AND WILL BRING IT TO THE NEXT MEETING. JACK SAID HE NOTICED THERE IS A PROBLEM WITH A MEMBER OF THE COMMUNITY LEAVING THE LOCK UP AREA "OPEN". 
JACK  HAS SPOKE THE PERSON ON SEVERAL OCCASIONS, BUT THE PROBLEM PERSISTS. HE WANTS THE BOARD TO NOTIFY THE PERSON OF THE PROBLEM. JACK MADE A MOTION TO SEND A LETTER AND INFORM THE PERSON OF THE VIOLATION OF THE CONTRACT.  HOPEFULLY ,THIS WILL HELP IN KEEPING THE AREA LOCKED. WALT SECOND....PASSED . THE LETTER WILL BE WRITTEN AND SENT OUT .
NO OTHER  ISSUES AND THE MEETING WAS CALLED TO ADJORN AT APPROX.  20:00.
NEXT MEETING WILL BE ON MARCH 5,2008. MOST LIKELY THERE WILL HAVE TO BE ANOTHER MEETING BEFORE THIS DATE, PURELY DUE HAVING MORE OF THE FENCE BIDS.

THANK YOU FOR YOUR TIME 
FOX RUN HOA