FOX RUN HOA BOARD MEETING                                                  12/17/08

FIRST OF THE 2009 SESSION ,HELD AT DENNIS DODGE'S HOME

ATTENDING THE MEETING:

DENNIS DODGE    president
CARL RUBNIO   secretary
TOM BIERNAT    vice president
WALTER BODIE  treasurer
MIKE NIELSON     member at large
JOE HORNEBERGER  member at large
MIKE & ERIN DARVIS
 not attending this meeting : Bruce Kullman - member at large, lock up area rep.

- MEETING BEGAN AT 7 PM. THE ELECTION WAS HELD HAD THE NEW MEMBERS OF THE BOARD VOTED IN, EARLIER .
EVERYONE EXCEPT JACK McLAUGHLIN HAS REMAINED ON THE BOARD. BRUCE KULLMAN  REPLACED JACK.
-THE BOARD OFFICERS REMAINED THE SAME , WITH THE EXCEPTION BEING, CARL RUBINO AND TOM BIERNT SWITCHED ROLES.
CARL BECAME THE SECRETARY AND TOM BECAME THE V.P. 
- WALTER GAVE A STATIS REPORT ON THE HOA FEES. WE HAVE 9 DELINQUENT  IN PAYMENT, WITH 3 REPEATS FROM LAST YEAR.
THESE ARE THE FORECLOSURE PROPERTIES. FOR A TOTAL OF $ 4200.00 IN BACK FEES ,FOR ALL 12 .
- WALTER REVIEWED THE FINANCIAL STATEMENT FROM LAST YEAR'S BUDGET.
- COMPLAINTS ABOUT THE FRONT ENTRANCE NOT HAVING CHRISTMAS LIGHTS WAS ADDRESSED BY DENNIS. THE NEIGHBORHOOD HAS HAD A LOW NUMBER OF VOLUNTEERS AND SEEMS TO BE THE SAME NEIGHBORS. 
DENNIS VOLUNTEERED HIS ENTIRE FAMILY AND WAS GRACIOUS ENOUGH TO PUT THE LIGHTS UP THIS YEAR. THE COMMUNITY OWES HIS FAMILY A HUGE"THANK YOU ". 
- ON THE SAME NOTE, HE HAD TO PURCHASE MORE LIGHTS TO REPLACE SOME DAMAGED STRING OF LIGHTS, DUE TO FATIGUE.
-BOARD HAD A DISCUSSION OF THE RETRO-FIT OF THE FRONT ENTRANCE. PERMITS WOULD DIFFICULT ,IF AT ALL POSSIBLE TO GET.
THE REPAIRS SHOULD BE NON- STRUCTURAL TO ALLOW FOR NON-PERMITTING REPAIRS. THE LOCK UP AREA PROVED TO BE A "PANDORA'S BOX" , WITH THE COUNTY . THE COUNTY DOES RECOGNIZE THE HOA'S LOCK AREA , WITH NO RECORDS OF THE STRUCTURE. THE FENCING CONTRACTOR HAD LIMITED PERMITS FOR THE WORK LAST YEAR AND FELL UNDER THE DEVELOPMENT AS A WHOLE. THE BOAT RAMP FALLS UNDER THIS ....ALSO. SO, IN CONCLUSION, THE REPAIRS SHOULD BE COSMETIC IN NATURE.
- DISCUSSION OF THE SECOND PHASE OF THE BOAT RAMP REPAIR. BIDS , PLANS, AND SCOPE OF WORK WILL GO OUT FOR THE CONCRETE WORK. 
- THE DOCK REPAIR IS MOSTLY IN MATERIALS, DUE TO HAVING SOME MEMBERS OF THE COMMUNITY WILLING TO BE THE LABOR . 
ESTIMATED COST, $ 500.
-THOUGHTS OF INCORPORATING THE LABOR OF THE FRONT ENTRANCE , DOCK AREA, AND LOCK AREA. THE LOCK AREA NEEDS TO BE WEEDED AND THE FRONT ENTRANCE NEEDS TO  BE WEEDED, PRESSURE CLEANED ,AND PREPPED FOR PAINTING. MIKE NIELSON WILL CHECK ON THE LABOR COSTS IN GOLDEN GATE. 
- NEED TO GET ESTIMATES FOR THE FENCE IN THE VERY BACK OF THE LOCK UP AREA ,SEPARATING THE OAKRIDGE DEVELOPMENT.
THIS GOES BACK TO THE PROBLEM OF NOT BEING ABLE TO GET PERMITS AND LIMITING A LOT OF LICENSED CONTRACTORS. IT IS A SMALL JOB ,OF APPROX. 12-15 FEET OF FENCE.
-THE BOARD IS SEEKING VOLUNTEERS FOR AN ARCHITECTURAL COMMITTEE. 
- DENNIS WAS SEEING IF ANYONE WAS INTERESTED IN HAVING A " FOOD CRAWL " . A PROGRESSIVE DINNER THROUGH OUT THE NEIGHBORHOOD FOR NEW YEAR'S EVE, ENDING AT THE COPELAND'S HOUSE OR THE GREEN SPACE. 
- THE FUNERAL HOME HAS PROPOSED A CHAIN LINK FENCE FOR THE GREEN SPACE AND POSSIBLY HEDGES. DENNIS WILL TALK THE REP. AND DISCUSS OPTIONS. THE BOARD WOULD RATHER SEE A WOOD FENCE .
- THE ENDING BALANCE OF THE BUDGET THUS FAR IS  : $ 21,390.26 .
- ESTIMATED COSTS FOR PROJECTS MENTIONED:  $ 500 FOR DOCK
                                                                                          $ 4000 FOR FRONT ENTRANCE
                                                                                          $ 300 FOR LOCK UP AREA.
THESE ARE EARLY FIGURES AND WILL BE DISCUSSED  AT THE NEXT MEETING.
-F.P.& L STILL HAS US ON THE LIST FOR A LIGHT AT THE BOAT RAMP, BUT BUDGET CUTS HAVE HINDERED THE PROGRESS. DENNIS WILL KEEP THE BOARD INFORMED.
- DEBBIE ( TOM'S CLOSE FRIEND AND KEEPER) HAS VOLUNTEERED TO HELP WITH THE LANDSCAPING FOR THE FRONT ENTRANCE.
- DENNIS TURNED RECEIPTS FOR PAST INCURRED COSTS HE COVERED FOR THE HOA. I.E. STAMPS, LIGHTS, COPIES OF THE BY-LAWS, AND MISC. MATERIALS. WALTER WILL CUT A CHECK.
- THE STORED ITEMS IN THE LOCK UP WILL BE REVIEWED FOR UP TO DATE TAGS, DAMAGED TRAILERS/ BOATS, AND NON-APPROVED.
SO FAR, # 2 SPACE HAS A BROKEN TRAILER, # 5 SPACE HAS A COMMERICAL REG. BOAT AND NO TAG ON THE TRAILER, ANOTHER SMALL TRAILER  ( WHITE ) HAS NO TAG, A WALK AROUND STYLEBOAT HAS NO TRAILER TAG.
- POSSIBLE LETTERS WILL BE SENT OUT , IF THE OWNERS COULD NOT BE REACHED FOR VIOLATIONS.
- NEXT MEETING WILL BE ON JAN. 5 TH AT RUBINO'S HOME. 
- MEETING ADJORNED AT 8:45 PM.