NOV. 14, 2007

FOX RUN HOA BOARD MEETING

PRESIDENT  -DENNIS DODGE
VICE-PRESIDENT- CARL RUBINO
SECRETARY- TOM BIERNAT
TREASURE- WALTER BODIE
MIKE NIELSON- MEMBER AT LARGE
JACK McLAUGHLIN- MEMBER AT LARGE
JOE HORNBERGER-MEMBER AT LARGE
BRIAN RIDGELY
                  THE MEETING WAS HELD AT 7:00 PM AT DENNIS DODGE'S HOUSE.

 - SIGNATURES FROM DENNIS DODGE, CARL RUBINO,WALTER BODIE, AND TOM BIERNAT ,WERE SECURED FOR THE AG EDWARDS HOA  BANK ACCOUNT.
- MIKE BARTFIELD WROTE AN E-MAIL TO DENNIS DODGE WITH SEVERAL SUGGESTIONS FOR THE NEW BOARD. DENNIS READ THEM FOR THE BOARD.
- WE HAVE TWO "VACANT" HOUSES IN THE NEIGHBORHOOD THAT NEED "ATTENDING". THE BOARD NEEDS TO HAVE THE YARDS CUT AND ANY SAFETY ISSUES ADDRESSED.
JOHN & JUNE ADAMS VOLUNTEERED TO FIND OUT ANY INFORMATION OF THE RESPONSIBLE PARTIES FOR ONE THE HOUSES. THE BOARD WILL HAVE THE LAWN CONTRACTOR THAT TAKES CARE OF THE FRONT ENTRANCE ,INITIALLY CUT THE LAWNS ,THEN MAINTAIN THEM AT LEAST ONCE A MONTH. THIS WILL BE RECORDED AND BILLED TO THE "NEW" OWNERS OF THE PROPERTIES.HOA WILL SEND A LETTER OF INTENT TO THE RESPONSIBLE PARTIES AS REQUIRED  BY THE HOA BY-LAWS.MOTION WAS ASKED FOR THE ABOVE AND THEN PASSED. 
-DISCUSSSION -  MEETINGS WITH THE HOA ATTORNEY. DOCUMENTATION OF ANY ISSUES OR DISCUSSIONS OF FOX RUN HOA BUSINESS WILL BE ACCOMPANIED WITH AN "OPINON LETTER".
MOTION ASKED AND THEN PASSED. THIS WILL ALLOW ALL MEMBERS OF THE HOA TO HAVE KNOWLEDGE OF ANY LEGAL ISSUES INVOLVED WITH THE HOA.
-EMAIL ADDRESSES NEEDED OF THE REMAINDER OF THE COMMUNITY AND /OR PHONE NUMBERS. TOTAL TO DATE -  20.
-JOE KENNERY'S UTILITY TRAILER WAS STOLEN FORM THE LOCK UP AREA AND HE WAS INQUIRING TO THE FOX RUN HOA INSURANCE COMPANY. DENNIS
DODGE POINTED THAT IN THE BY-LAW CONTRACT FOR USING THE LOCK UP AREA, IN PARAGRAPH 10, IT STATES  "USE AT OWN RISK AND FOX RUN HOA NOT RESPONSIBLE".
-JOE KENNERY SUBMITTED A LETTER TO NOTIFY THAT HE WISHES TO KEEP THE SPOT IN THE LOCK UP FOR A "NEW" TRAILER. A LETTER WILL BE SENT IN RESPONSE,  ACCORDING TO THE  BY-LAWS.
-BOAT RAMP AND ADJOINING AREA- SEVERAL ISSUES.
   * JACK MCLAUGHLIN VOLUNTEERED TO MAINTAIN THE LOCK AREA IN TERMS OF KEY DISTRIBUTION AND SPACE ALLOCATION. ALSO, MAINTAIN THE FRONT ENTRANCE LIGHTING.
 MOTION FOR THE ABOVE. PASSED.
** CHANGING THE BOAT RAMP LOCK TO A COMBINATION LOCK. PASSED.
***  REPAIRS FOR THE BOAT RAMP AREA. AN ENGINEER MADE VERBAL RECOMMENDATIONS OF THE NEEDED REPAIRS EARLIER THIS YEAR. REMOVAL OF THE NORTH 
SIDEWALK IS NEEDED FOR FURTHER INSPECTION OF THE UNDERLAYMENT OF THE BOAT RAMP. SUGGESTIONS OF HAVING A NEIGHBORHOOD "SIDEWALK REMOVAL PARTY". 
MOST LIKELY AFTER THE HOLIDAYS ,DURING THE DRY SEASON WITH COORDINATION OF THE ENGINEER TO INSPECT THE RAMP.
- NON-PAYMENT OF HOA FEES. DISCUSSION OF NON-PAYMENT WILL BE AT NEXT SCHEDULE MEETING. TIME CONSTRAINTS AS PER BY-LAWS.
- DRAINAGE ISSUES.
   SEVERAL STREET STORM DRAINS ARE "WASHING AWAY". ONE THAT NEEDS TO BE REPAIRED IS LOCATED AT THE CORNER OF 12 TER. AND 25 LANE. DENNIS AND JACK WILL ASK SEVERAL CONTRACTORS FOR BIDS FOR DRAINAGE CLEARING AND REPAIR.
- DISCUSSION OF "GREEN SPACE" .( AREA LOCATED NEAR THE SOUTHEAST CORNER OF DEVELOPMENT). DENNIS SPOKE TO JOHN POLLY FROM THE COUNTY WATER UTILITY DEPARTMENT, IN REFERENCE TO THE GREEN SPACE. DENNIS HAD ASKED HIM ABOUT HAVING THE COUNTY RE-PLANT SOME OF THE PLANTS OR ADDING MORE TO THE PERIMETER, THIS ALLOWED AN OPENING FOR DISCUSSION. DISCUSSION OF TRYING TO SECURE THE PROPERTY FOR THE FOX RUN HOA. MORE TO COME.
- LETTERS FROM THE PUBLIC WERE READ. 
      PARTY NOTIFICATION AND THE USE OF THE GREEN SPACE FOR  PARKING. HOA HAS NO SAY OF THE GREEN SPACE USAGE. 
      KENNERY'S TRAILER SPACE REQUEST.( ADDRESSED EARLIER IN THE MEETING)
-UP COMING HOLIDAY SEASON. JACK MADE A MOTION TO BUY NEW DECORATIONS AND LIGHTS FOR THE ENTRANCE. $100 PASSED.
  HOA BOARD WOULD LIKE TO HAVE A COMMUNITY DECORATING  PARTY ON DEC. 1 OR 2 . DECORATE, EAT & DRINK ( POT LUCK STYLE), AND MINGLE.
- FP&L HAS A NEW PROGRAM GEARED TOWARDS COMMUNITIES WITH HOA'S... STREET LIGHTING. NO COST FOR LIGHT POLES OR INSTALLATION . IT WILL COST APPROX. $ 4TO $14 PER POLE /MONTH FOR ELECTRICITY. BOARD WILL TRY TO GET A CENSUS OF THE COMMUNITY .
- NEW SIGNS WERE ORDERED AND SHOULD ARRIVE  IN APPROX. 2 WEEKS.
-MIKE NIELSON WILL TRY TO GET AN ESTIMATE FOR REPAIRS TO THE LOCK UP AREA GATES. HE REQUESTED WEED KILLER . MOTION ASKED FOR PURCHASE. $ 100 PASSED.
-JACK SPOKE OF THE PAST BOARD AND THE BY-LAWS. SOME CHANGES MAY HAVE TAKEN PLACE, IN VIOLATION OF THE BY-LAWS AND/OR BY-LAWS NOT FOLLOWED. DISCUSSIONS WITH THE HOA ATTORNEY WERE NOT DOCUMENTED NOR VERIFIED. BOARD HAD ADDRESSED THIS ISSUE EARLIER IN THE MEETING AND WILL HAVE THE ATTORNEY DOCUMENT ANT MEETINGS FROM THIS  POINT ON. DISCUSSION OF THE BY-LAW ISSUES WILL BE CONTINUED AT THE NEXT MEETING.
-BRIAN SPOKE OF A SINK HOLE IN HIS YARD THAT WAS CAUSED BY THE DOMESTIC WATER PIPING IN THE DEVELOPMENT . THE WATER DEPARTMENT WILL HAVE TO 
MAKE REPAIRS TO THE PIPING AND THIS WILL ENTAIL SHUTTING OFF THE WATER SUPPLY FOR A LARGE AREA. MOST LIKELY , THE ENTIRE NEIGHBORHOOD. THE WATER DEPARTMENT WILL MAKE NOTIFICATION. 
-NEXT MEETING WILL BE ON THE SECOND WEDNESDAY OF DEC.
-MEETING ENDED 8:10 PM.